Administrative Associate

Sylmar, California | Contract

Post Date: 11/03/2017 Job ID: 15386 Industry: ADMIN

Administrative Associate / Admin Assistant
Sylmar, CA

Our client has a contract opening for an Administrative Associate in Sylmar, CA.


  • Archive, file and maintain quality records (electronically/paper copy)
  • Develop and maintain SharePoint sites.
  • Collect and maintain data (e.g. dates) in various logs, ensuring up-to-date and accurate information
  • Manage shared inboxes: monitor for incoming email correspondence, record relevant information, and act in accordance with defined protocols or procedures.
  • Organize regular, reoccurring meetings with upper management
  • Assist in reconciliation of records by comparing reports/lists and spreadsheets (experience in Excel V-look up or Access is a plus)*
  • Assist in compiling documentation in preparation for sending to regulatory agencies. Tasks may include gathering specified documents/information from other teams, combining PDFs (Adobe Acrobat), generating cover letter based on template, preparing documentation for mailing, etc.
  • Track open action items and proactively follow up with action owners, driving items to completion.


  • Proficient in MS Excel, Word, Adobe PDF
  • Prior experience working in FDA regulated industry (i.e. Medical Devices)
  • Basic familiarity working with SharePoint. Ability to navigate sites/folders, grant access to users, upload/download documents, etc.
  • Familiar generating, working with and maintaining shared inboxes (MS Outlook)
  • Extremely detail oriented and organized individual
  • Good communication skills


  • Experience in Excel V-look up or Access is a plus
  • Ability to create databases intended for capturing, recording and maintaining quality information. Write and execute queries.
  • Within medical device industry, experience working on or with groups managing Corrective and Preventive Action (CAPA), recalls, etc.
  • Experience working with or processing documents in Windchill.

Administrative Associate / Admin Assistant - 15386

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